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SharePoint Documentation

Audience: Site owners, departmental IT staff, SharePoint administrators

Purpose: SharePoint Online site management and governance best practices

ResourceDescription
SharePoint Admin CenterTenant administration
Permissions GuideSecure permissions configuration
Migration ToolSharePoint Migration Tool guide
Scope GroupsCSG and FSG configuration

Overview​

SharePoint Online documentation provides practical guidance for:

  • Migrating on-premises file shares to OneDrive
  • Consolidating SharePoint sites into unified hub structures
  • Implementing scalable, automated management through Microsoft 365 Security Groups
  • Streamlining data organization and governance

Key Concepts​

Scope Groups for SharePoint​

Group TypePrefixUse Case
Cloud Scope Group (CSG)CSGSite-level access (Owners, Members, Visitors)
File Scope Group (FSG)FSGGranular folder/library access
Best Practice

Always use standardized Entra ID groups (CSG for site access, FSG for folder access) instead of individual user accounts.

Site Types​

Site TypeUse CasePermission Model
Team SiteCollaborative group workConnected to M365 Group
Communication SiteBroadcasting informationTraditional SharePoint permissions

Permissions Hierarchy​

Permissions flow downward in SharePoint:

By default, child objects inherit permissions from parents. Breaking inheritance should be done sparingly.

Permission Levels​

LevelUse Case
ReadView pages, list items, download documents
ContributeView, add, update, delete list items and documents
EditContribute + add, edit, delete lists
Full ControlComplete site control including permissions
DesignEdit + approve items, customize site design

Documentation​

DocumentDescription
Permissions GuideStep-by-step secure permissions configuration
Migration ToolSharePoint Migration Tool usage
Scope GroupsCSG and FSG naming and configuration