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Google Workspace Admin Setup

Audience: Identity Administrators and Cloud Operations teams.

Purpose: Create new Google Workspace users with administrative roles.

Overview​

This guide covers the process for creating new Google Workspace administrators, including the prerequisite identity setup and role assignment.

Prerequisites​

Before assigning admin roles, the account must have the Google Apps entitlement:

  1. Create a secondary NetID (if needed)
  2. Submit a request to IDMO (Identity Management Office) to add the Google Apps entitlement
    • Assignment group: identity-security, IDMO-ITSEC (TAMU)
    • Request transfer back to Google Workspace, AE (TAMU) when complete
  3. Wait for the account to appear in the Google Workspace directory

Assign Admin Role​

Role Assignment Steps

  1. Log in to admin.google.com with an account that has rights to manage admin roles

  2. Navigate to Account → Admin Roles

  3. Select the role you want to assign

  4. Click Assign admin

  5. Click Assign users

  6. Enter the user's email: netid@tamu.edu

  7. Click Assign Role

Assign Education Plus License​

For access to advanced features like Security Center, the account needs a Google Workspace for Education Plus (Staff) license.

License Assignment Steps

  1. Navigate to Directory → Users

  2. Find the user account

    • May be named like "secondary_NetID SPA" or similar

  3. Click the user entry

  4. Locate the Licenses section

  5. Toggle on: Google Workspace for Education Plus (Staff)

Quick Reference​

StepActionLocation
1Request Google entitlementServiceNow ticket to IDMO
2Assign admin roleAdmin Console → Admin Roles
3Assign Plus licenseAdmin Console → Users → Licenses